FAU Digital Library Guidelines

I. Mission: Access and Preservation
II. Digital Curation: Processes and Systems
III. Assessment: Usage and Analysis
IV. Appendix

I. Mission: Access and Dissemination
The mission of the Digital Library at Florida Atlantic University Libraries is to provide access and dissemination to the unique and rare materials held by the University Libraries’ Special Collections and University Archives and the contributed scholarly content created by FAU faculty, staff, students, and research partners. The FAU Digital Library currently manages 8 terabytes of digital assets with more than 40 unique digital collections, containing over 80,000 digital files including rare manuscripts, children's literature in Yiddish, sheet music, archival photographs, and oral histories. As well as FAU campus scholarship such as historical student newspapers, theses and dissertations, faculty publications, technical reports, and graduate and undergraduate research posters. These digital collections are built from both analog and digital born materials and are hosted using the open source Islandora digital platform supported by the Florida Virtual Campus FL-Islandora consortium for the libraries of the Florida state university system. The Digital Library provides online access to digital content contributed to the repository. The FAU Digital Library supports open access with nearly all collections made available to the public. If content is restricted it may be at the authors request or the content may be licensed and subject to limited distribution to FAU campus members only. The FAU Digital Library makes no warranties for the content or research contributed and author's or rightsholders retain their copyright when contributing content and granting FAU Libraries nonexclusive distribution rights.

II. Digital Curation: Processes and Systems
The FAU Digital Library utilizes the Islandora repository platform to manage content and provide open access to digital collections. Islandora is an open source software system built on a base of Drupal, Fedora, and Solr. The FAU Digital Library is part of the FL-Islandora instance hosted by the Florida Academic Library Services Cooperative (FALSC).

Digital collection building includes: the scanning or digitization of analog materials, the reformatting or conversion of digital born objects, and the creation of descriptive metadata utlizing best practice standards in all of these processes. The FAU Digital Library curates and describes materials using the Metadata Object Description Schema (MODS) for the purpose of ingesting objects into a content management system for display. Digital collection building is recognized by the National Information of Standards and Organizations’ Framework for Building Digital Good Collections as a core library service. The Digital Library develops digital collections in accordance to its Collection Development Policy. Digital collections are the building blocks of Digital Libraries which provide a suite of services beyond digitization and display including:

Interoperability - the Digital Library provides persistent URL identifiers (PURLs) which provide permanent access to digital objects and enable the interoperability of open access repositories see Open Archives Initiative Protocol for Metadata Harvesting (OAI-PMH).

Discoverability - the Digital Library implements processes and strategies to optimize discoverability of its digital collections such as embedding persistent links to digital object within locally created Finding Aids and catalog records to increase the number of access points to library resources. Optical character recognition software is used so that text objects are full-text searchable and metadata is enriched to improve discovery. OAI-PMH is utilized for metadata harvesting to facilitate discovery. Promotion of digital collections through social media such as the FAU Libraries' blog and facebook page help increase awareness of Digital Library collections.

Open Source Tools - the Digital Library utilizes open source software tools such as Islandora as a digital asset mangement system, Archon for finding aids, and the Open Journal System (OJS) to assist faculty, students, and researchers in publishing online open access journals at FAU to advance scholarly communications at Florida Atlantic University.

III. Assessment: Usage and Analysis
Qualitative and quantitative data help to assess the success of the FAU Digital Library. Positive emails and statements from users and contributors of content support trends in academic libraries that note a strong preference for the availability and use of online versus print resources. The primary assessment tool used for digital collections is google analytics and internal tracking spreadsheets for digital production. The following criteria may be utilized in assessment:
Digitial Production-the number of digital files created, converted, or ingested into the repository.
Site Usage Statistics-the number of views of specific object and collections, or number of landings on a page.

IV. Appendix

FAU Digital Library Collection Development Policy

FAU Digital Library Frequently Asked Questions -Repository

FAU Digital Library Frequently Asked Questions -Electronic Theses and Dissertations

For digitization requests please see Scanning Request Form

For more information contact digital@fau.edu.